Shipping Fresh Food from Vancouver to Kansas City via Air Freight

Shipping perishable goods successfully necessitates a continuous cold chain. Use Insulated packaging with the right amount of gel packs for Chilled food or dry ice for Frozen food, pre‑chill products before packing, and choose a expedited service. Clearly mark boxes as “Perishable” and specify the required temperature so carriers handle them as temperature-controlled freight.

Yes, Frozen food can in many cases be shipped with dry ice by air, but dry ice is regulated as a dangerous good. Airlines impose limits on how much dry ice is allowed per package and per shipment, and labels must show the net weight of dry ice and UN1845 markings. We recommend checking carrier and destination rules in advance and combining dry ice with insulated packaging to keep Frozen food at temperature while staying within dry‑ice limits.

Standard cargo policies may Exclude coverage for temperature-related loss on chilled food and frozen food. We recommend arranging a policy that specifically covers temperature deviation and spoilage, and declaring the full value of your Reefer cargo. Keep packing records and temperature logs; insurers often require proof that Proper packaging was used before honoring claims.

Most Chilled food should stay between 0–4°C, while many frozen goods products must remain at −18°C or colder. Exact ranges depend on the product type and local regulations. Always check requirements for each item and specify the target range on booking instructions and labels so your Reefer cargo is set correctly.

You can sometimes mix Fresh produce and frozen goods in the same load, but only if your container or vehicle can maintain separate temperature zones. Chilled food typically needs temperatures above freezing, while Frozen goods must stay well below zero. If only one temperature setpoint is available, We recommend separating them into different Reefer cargo shipments to avoid freezing Fresh produce or partially thawing frozen items.

Fresh and frozen food must be maintained at specific temperature ranges throughout the shipping process. Proper insulation and temperature-controlled packaging are essential to prevent spoilage. Additionally, air freight facilities at both Vancouver and Kansas City are equipped with cold storage options to facilitate the handling of perishable goods.

When shipping fresh and frozen food, importers must comply with the U.S. Food and Drug Administration (FDA) regulations, including prior notice of imported food shipments. Additionally, documentation such as a bill of lading, commercial invoice, and any necessary health certificates must be provided to ensure compliance with both U.S. Customs and Canadian export regulations.

SAMMIE improves visibility by combining live carrier data, independent port tracking, an AI rules engine, and human verification to provide real-time visibility, predictive alerts, and exception management.

It means every move we make by land, air, or sea is guided by purpose, careful planning, decisive action, and precise, attentive execution.

You can hear more by listening to podcast episodes such as “David Rosendorf – Turning Setbacks Into Success” on The Rich Equation Podcast and “We Talk with Shipping & Logistics Magician David Rosendorf of DNA Supply Chain Solutions” on The Launch Pad Podcast.