Shipping Office Products from Hong Kong to San Juan via Ocean Freight

Moving moisture-sensitive office materials Requires moisture barriers. Our team recommends bundling paper and notebooks in shrink wrap, using rigid cartons, and Adding desiccant packs for longer or ocean shipments. Always Choose enclosed transport and avoid exposure to rain or damp storage areas.

Small office devices should ideally be shipped in the factory packaging with molded inserts. If that is not available, Use a heavy-duty box, wrap the unit in foam wrap, and pack all voids with cushioning so the item cannot shift. Prominently mark the box as “Fragile” and Avoid stacking heavy cartons on top.

You can palletize mixed loads of office materials and light office equipment, but it is important to Build the pallet carefully. Position heavier cartons (e.g., copy paper, office equipment) at the bottom, lighter stationery on top, and secure the load with Corner boards and stretch wrap. Keep moisture-sensitive paper away from pallet edges and apply a top sheet or pallet cover if there is any risk of humidity or light rain during handling.

For small parcel shipments of low-value office materials, carrier default liability may be sufficient, but for bulk pallets or office equipment, most logistics experts recommend Purchasing cargo insurance. It can cover handling damage that standard carrier liability may not fully reimburse, especially for higher-value office equipment or large volumes of paper products.

Office materials should be stored in cool, dry areas away from direct sunlight and sources of moisture. Keep pallets off the floor on racking or pallets, avoid stacking beyond recommended heights to prevent crushing, and verify that cartons of moisture-sensitive stationery are not placed near dock doors or damp walls. For office equipment, prevent storage in areas with extreme temperature swings that could affect electronics or lubricants.

Documentation typically includes a commercial invoice, packing list, and any necessary export permits from Hong Kong, as well as import documentation required by Puerto Rico customs, such as a bill of lading and customs declaration forms.

Seasonal considerations may include increased shipping traffic during peak seasons, such as back-to-school periods or holiday seasons, which could affect port congestion and scheduling at both Hong Kong and San Juan ports.

Our team manages warehousing and distribution with inventory management and reporting, B2B pick/pack and palletization, cross-docking, transloading, and partnered facilities in key logistics hubs.

Our logistics solutions include global shipment support for hardware, electronics, and high-value IT assets with secure handling.

The SAMMIE system provides AI-powered ETAs, “hot” shipment flagging, instant delay alerts, live map tracking for every container globally, and centralized, searchable storage for BOLs, invoices, and customs forms.