Shipping Office Equipment from Jiangmen to Chicago via Ocean Freight

Moving moisture-sensitive office materials necessitates moisture barriers. We recommend bundling paper and notebooks in Poly bags, using Dry, sturdy cartons, and Adding desiccant packs for longer or ocean shipments. Always select enclosed transport and avoid exposure to rain or damp storage areas.

Small office devices should ideally be shipped in the factory packaging with molded inserts. If that is not available, create a heavy-duty box, wrap the unit in Bubble wrap, and Fill all voids with cushioning so the item cannot shift. Mark the box as “Fragile” and do not allow stacking heavy cartons on top.

You can palletize mixed loads of office materials and light office equipment, but it is important to assemble the pallet carefully. Position heavier cartons (e.g., copy paper, office equipment) at the bottom, lighter stationery on top, and Stabilize the load with Corner boards and stretch wrap. Keep moisture-sensitive paper away from pallet edges and Use a top sheet or pallet cover if there is any risk of humidity or light rain during handling.

For small parcel shipments of low-value office materials, carrier default liability may be sufficient, but for bulk pallets or office equipment, most logistics experts recommend adding cargo insurance. It can cover handling damage that standard carrier liability may not fully reimburse, especially for higher-value office equipment or large volumes of paper products.

Office materials should be stored in cool, dry areas away from direct sunlight and sources of moisture. Maintain pallets off the floor on racking or pallets, avoid stacking beyond recommended heights to prevent crushing, and verify that cartons of moisture-sensitive stationery are not placed near dock doors or damp walls. For office equipment, Avoid storage in areas with extreme temperature swings that could affect electronics or lubricants.

The required documentation includes a commercial invoice, packing list, bill of lading, and any necessary export permits from China. Additionally, import documentation for the United States, such as the entry manifest and customs declaration, must also be prepared.

Yes, office supplies are subject to U.S. Customs and Border Protection regulations. Importers must ensure compliance with the Harmonized Tariff Schedule, which may include duties and taxes, as well as any specific safety standards applicable to the materials used in the products.

Our air freight solutions feature consolidation and customs pre-clearance to help move your air cargo quickly and compliantly.

Our licensed brokerage team delivers in-house customs brokerage including import/export clearance, tariff classification and valuation, ISF, AMS, and ACE filings, plus FDA, USDA, and multi-agency support.

Our distribution solutions include B2B pick/pack and palletization services.