Shipping Office Supplies from Memphis to San Jose via Ocean Freight

Moving moisture-sensitive office materials demands protective wrapping. Our team recommends bundling paper and notebooks in Poly bags, using double-walled boxes, and Adding desiccant packs for longer or ocean shipments. Always Choose enclosed transport and avoid exposure to rain or damp storage areas.

Small office devices should ideally be shipped in the factory packaging with molded inserts. If that is not available, build a reinforced carton, wrap the unit in foam wrap, and Fill all voids with cushioning so the item cannot shift. Clearly label the box as “Fragile” and Avoid stacking heavy cartons on top.

You can palletize mixed loads of office materials and light office equipment, but it is important to create the pallet carefully. Load heavier cartons (e.g., copy paper, office equipment) at the bottom, lighter stationery on top, and secure the load with Corner boards and stretch wrap. Keep moisture-sensitive paper away from pallet edges and add a top sheet or pallet cover if there is any risk of humidity or light rain during handling.

For small parcel shipments of low-value office materials, carrier default liability may be sufficient, but for bulk pallets or office equipment, most logistics experts recommend Purchasing cargo insurance. It can cover loss and breakage that standard carrier liability may not fully reimburse, especially for higher-value office equipment or large volumes of paper products.

Office materials should be stored in cool, dry areas away from direct sunlight and sources of moisture. Store pallets off the floor on racking or pallets, avoid stacking beyond recommended heights to prevent crushing, and confirm that cartons of moisture-sensitive stationery are not placed near dock doors or damp walls. For office equipment, prevent storage in areas with extreme temperature swings that could affect electronics or lubricants.

Shipments from the United States to Costa Rica require a commercial invoice, a bill of lading, and a certificate of origin. Additionally, it is important to ensure compliance with Costa Rican customs regulations for office supplies, which may include specific import permits or declarations.

Office supplies should be packaged securely to prevent damage during transit. Items such as paper products should be kept dry and protected from moisture, as ocean freight can expose them to humid conditions. It's also advisable to label packages clearly and to consider the weight distribution to ensure safe stacking in containers.

The SAMMIE system provides AI-powered ETAs, “hot” shipment flagging, instant delay alerts, live map tracking for every container globally, and centralized, searchable storage for BOLs, invoices, and customs forms.

Our company supports domestic and cross-border trucking for cross-country hauls and final-mile delivery, with hands-on support from dedicated Client Success Officers and proactive alerts from SAMMIE to solve problems before you spot them.

Shippers can expect support from experienced Client Success Officers—no scripts, no outsourced call centers—who get ahead of your needs and respond like partners rather than vendors.