Shipping Office Products from Rio Grande to Chicago via Ocean Freight

Transporting moisture-sensitive office materials demands moisture barriers. We recommend bundling paper and notebooks in shrink wrap, using Dry, sturdy cartons, and including desiccant packs for longer or ocean shipments. Always Choose enclosed transport and avoid exposure to rain or damp storage areas.

Small desktop office equipment should ideally be shipped in the OEM packaging with molded inserts. If that is not available, build a heavy-duty box, wrap the unit in Bubble wrap, and pack all voids with cushioning so the item cannot shift. Mark the box as “Handle With Care” and Avoid stacking heavy cartons on top.

You can palletize mixed loads of stationery and light office equipment, but you must create the pallet carefully. Position heavier cartons (e.g., copy paper, office equipment) at the bottom, lighter stationery on top, and Stabilize the load with edge protectors and stretch wrap. Keep moisture-sensitive paper away from pallet edges and Use a top sheet or pallet cover if there is any risk of humidity or light rain during handling.

For small parcel shipments of low-value office materials, carrier default liability may be sufficient, but for bulk pallets or office equipment, our team recommends Purchasing cargo insurance. It can cover handling damage that standard carrier liability may not fully reimburse, especially for higher-value office equipment or large volumes of paper products.

Stationery should be stored in clean, climate-moderated areas away from direct sunlight and sources of moisture. Store pallets off the floor on racking or pallets, avoid stacking beyond recommended heights to prevent crushing, and verify that cartons of moisture-sensitive stationery are not placed near dock doors or damp walls. For office equipment, Avoid storage in areas with extreme temperature swings that could affect electronics or lubricants.

When shipping office supplies from Rio Grande, Brazil to Chicago, United States, required documentation typically includes a commercial invoice, packing list, and, depending on the value and nature of the goods, a bill of lading. Additionally, customs declarations must be completed to comply with U.S. import regulations.

Seasonal considerations may include weather patterns that can affect ocean freight, such as hurricane season in the Atlantic, which runs from June to November. It's important to monitor these conditions as they can influence shipping routes and port operations.

DNA provides secure, strategically located warehousing for scalable storage and just-in-time fulfillment, with real-time inventory control and integrated distribution powered by SAMMIE’s insight and our responsive Client Success Officers.

DNA supports seamless EDI/API connectivity tailored to your systems—including ERP, WMS, finance, and more—while many other forwarders depend on third-party platforms with limited integration and manual data entry.

Our SAMMIE platform helps international teams by providing a single dashboard with all data needed to manage shipments, saving significant time and improving control compared to archaic, time-consuming methods using inaccurate data.