Shipping Office Supplies from San Jose to Boston via Ocean Freight

Transporting moisture-sensitive office materials demands moisture barriers. Our team recommends bundling paper and notebooks in shrink wrap, using Dry, sturdy cartons, and including desiccant packs for longer or ocean shipments. Always book enclosed transport and avoid exposure to rain or damp storage areas.

Small desktop office equipment should ideally be shipped in the factory packaging with molded inserts. If that is not available, build a heavy-duty box, wrap the unit in foam wrap, and pack all voids with cushioning so the item cannot shift. Mark the box as “Handle With Care” and prevent stacking heavy cartons on top.

You can palletize mixed loads of stationery and light office equipment, but it is important to create the pallet carefully. Position heavier cartons (e.g., copy paper, office equipment) at the bottom, lighter stationery on top, and secure the load with edge protectors and stretch wrap. Keep moisture-sensitive paper away from pallet edges and Use a top sheet or pallet cover if there is any risk of humidity or light rain during handling.

For small parcel shipments of low-value office materials, carrier default liability may be sufficient, but for bulk pallets or office equipment, most logistics experts recommend Purchasing cargo insurance. It can cover handling damage that standard carrier liability may not fully reimburse, especially for higher-value office equipment or large volumes of paper products.

Stationery should be stored in cool, dry areas away from direct sunlight and sources of moisture. Store pallets off the floor on racking or pallets, avoid stacking beyond recommended heights to prevent crushing, and verify that cartons of moisture-sensitive stationery are not placed near dock doors or damp walls. For office equipment, prevent storage in areas with extreme temperature swings that could affect electronics or lubricants.

Office supplies, including stationery and office materials, should be carefully packed to prevent damage from moisture during ocean transport. It is important to use waterproof packaging and ensure that items are securely contained to avoid shifting during transit.

Shipments of office supplies from Costa Rica to the United States must comply with U.S. Customs and Border Protection regulations. Proper documentation, including a commercial invoice and a packing list, is required, along with adherence to any applicable import restrictions or tariffs on office materials.

DNA offers international freight forwarding by ocean, air, and land, along with customs brokerage, warehouse support, and access to our AI-powered SAMMIE visibility platform.

DNA stands out through smarter tech, faster answers, and people who care, combining our AI-powered SAMMIE platform with real humans who know your freight and act as a trusted partner.

Users can download shipment-level data, invoices, event histories, and landed costs in Excel or PDF format, structured for finance audits, operations tracking, customer service updates, and performance analysis.