Shipping Office Materials from Shanghai to Seattle via Ocean Freight

Transporting moisture-sensitive Stationery Requires moisture barriers. We recommend bundling paper and notebooks in shrink wrap, using Dry, sturdy cartons, and placing desiccant packs for longer or ocean shipments. Always Choose enclosed transport and avoid exposure to rain or damp storage areas.

Small desktop office equipment should ideally be shipped in the Original manufacturer box with molded inserts. If that is not available, Use a heavy-duty box, wrap the unit in Bubble wrap, and pack all voids with cushioning so the item cannot shift. Mark the box as “Delicate Equipment” and Avoid stacking heavy cartons on top.

You can palletize mixed loads of stationery and light office equipment, but You should Build the pallet carefully. Position heavier cartons (e.g., copy paper, office equipment) at the bottom, lighter stationery on top, and Stabilize the load with Corner boards and stretch wrap. Keep moisture-sensitive paper away from pallet edges and Use a top sheet or pallet cover if there is any risk of humidity or light rain during handling.

For small parcel shipments of low-value office materials, carrier default liability may be sufficient, but for bulk pallets or office equipment, We recommend Purchasing cargo insurance. It can cover handling damage that standard carrier liability may not fully reimburse, especially for higher-value office equipment or large volumes of paper products.

Stationery should be stored in Dry, temperature-stable areas away from direct sunlight and sources of moisture. Keep pallets off the floor on racking or pallets, avoid stacking beyond recommended heights to prevent crushing, and verify that cartons of moisture-sensitive stationery are not placed near dock doors or damp walls. For office equipment, Avoid storage in areas with extreme temperature swings that could affect electronics or lubricants.

When shipping office supplies via ocean freight, it is important to ensure that items are properly packaged to prevent damage during transit. Additionally, office supplies should be secured to avoid shifting, which can lead to breakage. Consideration should also be given to the humidity and temperature variations that may occur during the ocean journey, as some materials may be sensitive to these changes.

Required documentation for customs includes a commercial invoice detailing the contents and value of the shipment, a packing list, and a bill of lading. Additionally, shippers must comply with U.S. import regulations, which may include obtaining necessary permits for specific office supplies, especially if they contain restricted materials.

DNA Supply Chain provides constant visibility by combining smart technology, data mastery, and our AI-enhanced SAMMIE platform so clients stay informed, confident, and in control.

DNA believes logistics isn’t just about moving freight; it’s about earning trust, serving people—not just packages—and building long-term relationships that drive results.

The platform changed our operations by becoming the centerpiece of our value, reinvigorating sales, attracting top-tier clients like Walmart and Costco, and reshaping how we operate.